Your Rights and Accessing Your Medical Records

We will ensure your rights are respected. You have the right to: 

  • Be informed – we will tell you what we do with your information. We do this through notices like this, service information leaflets, notices on our website and posters. 
  • Rectification - we will correct any personal information if it is inaccurate or rectify any data that is incomplete. 
  • Object – you have the right to object how we process your information. Your objection will be considered in relation to your particular situation. We will stop processing unless there is a legitimate reason for us not to e.g. we need to process your data to provide you with safe care.

    If you would like to raise an objection about how we process your information, please speak to your health professional or alternatively write/email the Information Governance Team at the below address.
     
  • Restrict processing - we will temporarily restrict processing your data, whilst we check the information, if you query the accuracy of it.
    We will also restrict processing (if you raise an objection to how we process your data) whilst we consider your objection.
     
  • Access – you can ask for copies of information we hold about you. This is called a subject access request.

How you can access your records

If you would like to request a copy of your medical record, please complete our access to health records form and send to:

Medical Records Department
Mary Seacole Building
Trust Headquarters
Willerby Hill
Hull,
HU10 6ED

Or email HNF-TR.S-A-R@nhs.net

How long we keep your information

All records held by the NHS are subject to the Records Management Code of Practice for Health and Social Care 2016 (the Code). The Code sets out best practice guidance on how long we should keep your patient information before we are able to review and securely dispose of it.